Deciding to leave a job is rarely simple, but submitting your formal resignation should be. When you are ready to move on, providing your employer with a two-week notice is a standard professional courtesy. A simple, direct, and gracious resignation letter ensures a clean break and helps you maintain positive professional relationships.
This article provides straightforward templates and essential tips, allowing you to quickly craft a polite, professional, and effective resignation letter without unnecessary detail or delay.
Whether you are submitting a physical document or a quick email, we have the examples you need to keep your message clear, concise, and professional.
Two Week Resignation Letter
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be two weeks from today, on [Your Last Day – Date].
I appreciate the opportunities I have been given during my time with [Company Name]. I am committed to ensuring a smooth transition during my final two weeks and will assist in handing over my current projects and responsibilities.
I wish the company and my colleagues all the best for the future.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Two Weeks Notice Resignation Letter
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be two weeks from today, on [Your Last Day – Date].
I appreciate the opportunities I have been given during my time with [Company Name]. I am committed to ensuring a smooth transition during my final two weeks and am happy to assist in training my replacement.
I wish the company all the best for the future.
Sincerely,
[Your Name]
[Your Phone Number or Email Address]
14-Day Resignation Letter
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my role as [Your Job Title] at [Company Name]. My last day of employment will be 14 days from today, [Your Last Day – Date].
I have genuinely valued the experience and growth I’ve gained here. I am dedicated to completing all my current projects and duties and assisting in a seamless handover before my departure.
Thank you again for the opportunity to work here.
Best regards,
[Your Name]
Resignation Letter With Two Weeks Notice
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear Mr./Ms. [Manager’s Last Name],
Please consider this letter as my official resignation from the position of [Your Job Title] at [Company Name]. I plan for my final day of employment to be [Your Last Day – Date], which provides the standard two weeks’ notice.
I appreciate the knowledge and professional development I have received over the past [Number] years/months. I intend to use my remaining time here to finalize my work and document my responsibilities to ensure a proper transition.
I wish you and the company continued success.
Respectfully,
[Your Signature (for a printed letter)]
[Your Typed Name]
Two Week Notice Template
Dear [Manager’s Name],
This letter is to formally notify you that I am resigning from my position as [Your Job Title] with [Company Name]. My last day of employment will be two weeks from the date of this letter, on [Your Last Day – Date].
Thank you for the professional experiences and working relationships I have developed during my time here.
I am available to discuss my resignation further and will do everything possible to ensure a smooth transition of my responsibilities before my departure.
Sincerely,
[Your Name]
Resignation Letter Giving Two Weeks Notice
Subject: Official Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as my formal notice of resignation from my position as [Your Job Title]. My last day of employment will be [Your Last Day – Date], which satisfies the two-week notice requirement.
I am grateful for my time at [Company Name] and the opportunities I have been given.
I am committed to making this transition as easy as possible and am prepared to help train colleagues or document my role’s procedures during my remaining time.
Thank you,
[Your Name]
[Your Contact Phone Number]
Short Two Week Resignation Letter
Dear [Manager’s Name],
This letter is to inform you that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day – Date], giving you two weeks’ notice.
I have enjoyed my time here and appreciate all I have learned.
I wish you and [Company Name] all the best.
Sincerely,
[Your Name]
Professional Two Week Notice Letter
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
Dear [Manager’s Name],
I am writing to formally submit my resignation from the role of [Your Job Title] at [Company Name], effective two weeks from today, on [Your Last Day – Date].
I want to express my sincere gratitude for the opportunities for growth and the support I have received during my tenure. I am grateful for the professional working environment and the valuable skills I have acquired.
I will ensure that all my outstanding projects are completed or thoroughly documented by my final day. Please let me know how I can best assist with the transition of my duties.
Thank you once again for a meaningful experience.
Yours faithfully,
[Your Name]
Simple Two Week Resignation Letter
Dear [Manager’s Name],
Please accept this as notice that I am resigning from my position as [Your Job Title]. My last day will be [Your Last Day – Date].
This provides you with two weeks’ notice.
Thank you for the opportunity to work at [Company Name]. I wish the company success in the future.
Best,
[Your Name]
Two Weeks Notice Email Sample
Subject: Resignation Notice – [Your Name] – [Your Job Title]
Dear [Manager’s Name],
I am submitting my resignation from my position as [Your Job Title] at [Company Name]. My final day of employment will be [Your Last Day – Date], fulfilling the two-week notice period.
I want to thank you for the professional development and opportunities over the past [Number] [Years/Months]. I’ve learned a great deal and value my experience here.
I will dedicate my remaining time to completing my current assignments and ensuring a seamless and efficient handover of my responsibilities. Please let me know if there is anything specific you need me to do before I leave.
Thank you,
[Your Name]
[Your Phone Number]
Formal Two Week Notice Resignation Letter
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear Mr./Ms. [Manager’s Last Name],
This letter serves as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My final day of employment will be [Your Last Day – Date], providing the company with two full weeks’ notice.
I am thankful for the professional relationships and experiences I have gained during my time here. I am taking this step to pursue a new opportunity that aligns more closely with my long-term career goals.
During the next two weeks, I am committed to assisting in any capacity necessary to transition my duties and responsibilities to a successor or team member. I will ensure all work is documented and current before my departure.
I wish [Company Name] and its employees the very best for continued prosperity.
Sincerely,
[Your Signature (for a printed letter)]
[Your Typed Name]
[Your Contact Email]
How to Write Two-Week Resignation Letter
While the examples above are ready to use, understanding the basic structure ensures you tailor the letter correctly for your situation. Follow these steps to draft your quick resignation notice:
- Date the Letter: Always begin with the current date.
- Use a Formal Greeting: Address the letter directly to your immediate supervisor (e.g., “Dear [Manager’s Name],”).
- State Your Intent: The very first sentence should clearly and unequivocally state that you are resigning and include your job title. This is the main point of the document.
- Specify Your Last Day: Clearly state your final day of employment. This date should be exactly two weeks (14 days) from the day you send the letter/email.
- Express Gratitude (Optional but Recommended): Add a brief, neutral sentence thanking them for the opportunity. This keeps the tone positive.
- Offer Assistance for Transition: Briefly commit to assisting with the handover of your duties. This shows professionalism.
- Sign Off: Use a professional closing (e.g., “Sincerely,” or “Best regards,”) followed by your typed name and contact information.
Key Elements to Include:
- Your Name and Contact Information (if not an email).
- The Date.
- Your Manager’s Name and Title.
- The Company Name.
- A clear statement of resignation.
- Your official last day of employment.
Frequently Asked Questions (FAQs)
Should I send my resignation as an email or a printed letter?
For most modern office environments, email is acceptable and often preferred as it instantly creates a clear, dated, and time-stamped record.
However, some larger, traditional companies may prefer a signed, printed letter that can be added to your physical personnel file. If you send an email, be sure to send it to your immediate manager and CC a representative from HR.
What should I do if I can’t give two weeks’ notice?
While two weeks is the professional standard, if circumstances (such as an immediate start date at a new job) prevent it, you must still communicate professionally. Submit your resignation as soon as possible and apologize for the shortened notice period.
Be prepared that the company may choose to accept your resignation immediately, but only state your last day as the shortest amount of time you are able to give.
Do I need to state the reason I am resigning in the letter?
No, you do not. A simple, professional resignation letter should omit any reasons for leaving, information about your new job, or complaints about the current job. Keep the letter focused only on the necessary facts: that you are resigning and what your last day will be.
You can briefly discuss your reasons verbally with your manager if you choose, but keep the formal document concise.
Does the two-week notice period start when I send the email or when my manager reads it?
The two-week notice period typically begins on the day the formal resignation is submitted and received by your manager or HR.
If you send an email on a Monday, your final day will be two weeks later, on the following Monday. Always make sure the date is clear in the body of the letter (e.g., “My last day will be [Date]”).
Who should receive a copy of my resignation letter?
The letter or email should always be addressed to your direct supervisor. It is also standard and highly recommended to copy (CC) the Human Resources (HR) department.
This ensures that the proper administrative teams are immediately aware of your departure for payroll, benefits, and final paperwork processing.
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