Letter To Inform Change Of Supplier is a formal letter written to inform a supplier that their services will no longer be required. It is typically used when a company has decided to switch to a different supplier for various reasons.
In this blog article, we will share templates, examples, and samples of Letter To Inform Change Of Supplier. These samples are designed to make it easy for you to write your own letter, regardless of your specific situation.
Whether you are switching suppliers due to cost, quality, or service issues, our samples will provide you with the necessary guidance to write a clear and concise letter.
Letter To Inform Change Of Supplier
Dear [Supplier’s Contact Person],
I hope this letter finds you well. I am writing to inform you of our decision to change suppliers for the procurement of [products/services].
After careful consideration and evaluation of various options, we have decided to partner with [New Supplier’s Name] for the following reasons:
* [Reason 1]
* [Reason 2]
* [Reason 3]
We understand that this change may require some adjustments on your end, and we appreciate your understanding and cooperation during this transition.
Our last order with your company will be [date]. We kindly request that all outstanding orders be fulfilled by [date].
We would like to express our gratitude for the services you have provided to us over the past [number] years. We value the relationship we have built and wish you all the best in your future endeavors.
If you have any questions or require any further information, please do not hesitate to contact us.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
How to Write a Letter to Inform Change of Supplier
Writing a letter to inform a change of supplier can be a daunting task, but it is important to do so in a clear and concise manner. Here are some tips on how to write a letter to inform change of supplier.
1. Start with a Formal Salutation
Begin your letter with a formal salutation, such as “Dear [Supplier Name].”
2. State the Purpose of the Letter
In the first paragraph, clearly state that you are writing to inform them of your decision to change suppliers.
3. Provide a Brief Explanation
If you wish, you can provide a brief explanation for your decision to change suppliers. However, this is not necessary.
4. State the Effective Date
Clearly state the effective date of the change. This is the date on which you will no longer be doing business with the current supplier.
5. Express Appreciation
If you have had a positive experience with the current supplier, express your appreciation for their services.
6. Provide Contact Information
Provide your contact information so that the supplier can reach you if they have any questions.
7. Close with a Formal Valediction
End your letter with a formal valediction, such as “Sincerely,” or “Thank you for your understanding.”
FAQs about Letter To Inform Change Of Supplier
What should be included in a letter to inform a supplier of a change?
The letter should include the following information:
- The date of the change
- The name of the new supplier
- The reason for the change
- Any other relevant information, such as the new supplier’s contact information
What is the best way to write a letter to inform a supplier of a change?
The letter should be clear, concise, and professional. It should be written in a formal tone and should avoid using slang or jargon. It is also important to be polite and respectful, even if you are unhappy with the supplier’s performance.
What are some tips for writing a letter to inform a supplier of a change?
Here are some tips for writing a letter to inform a supplier of a change:
- Start by stating the purpose of the letter.
- Be clear and concise in your language.
- Provide all of the necessary information.
- Be polite and respectful.
- Proofread the letter carefully before sending it.
What are some common mistakes to avoid when writing a letter to inform a supplier of a change?
Here are some common mistakes to avoid when writing a letter to inform a supplier of a change:
- Using vague or ambiguous language.
- Failing to provide all of the necessary information.
- Being rude or disrespectful.
- Not proofreading the letter carefully before sending it.
What is the best way to send a letter to inform a supplier of a change?
The letter can be sent by mail, email, or fax. If you are sending the letter by mail, be sure to use certified mail so that you have proof of delivery.