A “Letter To Airline For Medical Condition Travel Clearance” is a formal request. It asks an airline to approve a passenger’s travel. The passenger has a medical condition. This letter is needed when the airline requires medical proof. It confirms the passenger is fit to fly.
Need to write this letter? Don’t worry! We’ve got you covered. This article provides templates and examples. These samples will help you write your own letter.
We make it easy. You can quickly adapt our samples. Get your travel clearance letter done right!
Letter To Airline For Medical Condition Travel Clearance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Medical Department
[Airline Name]
[Airline Address]
Subject: Request for Medical Clearance to Travel
Dear Medical Department,
I am writing to request medical clearance to travel on [Airline Name] flight [Flight Number] from [Departure City] to [Arrival City] on [Date of Travel].
I have a medical condition, [State Medical Condition], which is currently being managed by [Doctor’s Name], [Doctor’s Contact Information].
I have attached a letter from my doctor confirming my fitness to fly and outlining any necessary precautions or assistance I may require during the flight. This includes [List specific needs, e.g., oxygen, wheelchair assistance, medication].
I would be grateful if you could review my medical information and provide me with the necessary clearance to travel. Please let me know if you require any further information or documentation.
Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Write Letter To Airline For Medical Condition Travel Clearance
1. Subject Line: Conciseness is Paramount
The subject line is your initial foray. It should be succinct and immediately telegraph the letter’s purpose. Avoid ambiguity; clarity is your lodestar.
- Example: Medical Travel Clearance Request – [Your Name] – [Flight Number]
- Ensure the flight number and your name are prominently featured.
- A vague subject line risks being overlooked.
2. Salutation: A Formal Overture
Begin with a formal salutation. While familiarity might be tempting, professionalism invariably prevails.
- Preferred: Dear [Airline Name] Medical Department,
- Avoid using specific names unless you have a pre-existing rapport.
- “To Whom It May Concern” is acceptable, but less personalized.
3. Introductory Paragraph: Setting the Stage
The opening paragraph should succinctly state your purpose and provide essential context. Ambiguity is anathema here.
- Clearly articulate that you are requesting medical clearance to travel.
- Include your name, flight number, and dates of travel.
- Briefly mention the medical condition necessitating the clearance.
- Example: I am writing to request medical clearance to travel on [Airline Name] flight [Flight Number] from [Departure City] to [Arrival City] on [Date]. This request pertains to my management of [Medical Condition].
4. Detailed Medical Information: The Crux of the Matter
This section constitutes the core of your letter. Provide comprehensive details about your medical condition, ensuring transparency and thoroughness.
- Describe your medical condition in detail, using layman’s terms where possible.
- Specify any medications you are currently taking, including dosages and frequency.
- Outline any special assistance or accommodations you may require during the flight (e.g., oxygen, wheelchair).
- Include a statement from your physician attesting to your fitness to fly. This is often a sine qua non.
- Example: I manage [Medical Condition] with [Medication Name] at a dosage of [Dosage] [Frequency]. I require [Specific Accommodation] during the flight. Attached is a letter from my physician, Dr. [Physician’s Name], confirming my suitability for air travel.
5. Physician’s Statement: Corroborating Evidence
A statement from your physician lends credence to your request. It’s an indispensable component of your application.
- Ensure the physician’s statement includes:
- Your diagnosis.
- Confirmation that your condition is stable and well-managed.
- An explicit statement that you are fit to fly, considering the duration of the flight and any potential altitude changes.
- Contact information for the physician (phone number and email address).
- The physician’s statement should be dated and signed.
6. Contact Information and Availability: Facilitating Communication
Provide readily accessible contact information to facilitate seamless communication. Prompt responses are crucial.
- Include your phone number and email address.
- Indicate your availability for a call or further clarification.
- Example: I can be reached at [Phone Number] or [Email Address]. Please do not hesitate to contact me if you require further information.
7. Closing and Gratitude: A Graceful Conclusion
Conclude your letter with a polite closing, expressing gratitude for their time and consideration. A touch of civility goes a long way.
- Preferred Closing: Sincerely,
- Followed by your full name.
- Express your appreciation for their attention to your request.
- Example: Sincerely,
[Your Full Name]
Thank you for your time and consideration of this matter.
Frequently Asked Questions: Medical Travel Clearance Letters
This section addresses common inquiries regarding medical clearance letters required by airlines for passengers with specific health conditions. It provides guidance on preparing and understanding these essential documents for air travel.
1. When is a medical clearance letter required for air travel?
A medical clearance letter is generally required when a passenger has a pre-existing medical condition that could be exacerbated by air travel, requires special medical equipment or assistance during the flight, or has a communicable disease.
2. What information should be included in a medical clearance letter?
The letter should detail the passenger’s medical condition, fitness for air travel, any necessary medical equipment or medications, and any potential risks associated with flying. It should be signed and dated by a qualified medical professional.
3. How do I obtain a medical clearance letter?
Consult with your primary care physician or a specialist familiar with your medical condition. They can assess your suitability for air travel and provide the necessary documentation.
4. How far in advance should I obtain the medical clearance letter?
It is recommended to obtain the letter well in advance of your travel date, ideally several weeks, to allow sufficient time for airline review and approval. Check with the specific airline for their required timeframe.
5. Where do I submit the medical clearance letter?
Submit the letter directly to the airline’s medical department or special assistance team. Contact the airline for specific submission instructions, which may include email, fax, or online portal options.
Related:
Resignation letter due to rude boss
Resignation letter moving to another state
Resignation letter due to illness of family member
Resignation letter due to study