A Failure To Perform Job Duties Letter is a formal document that an employer sends to an employee who is not meeting the expectations of their job. The purpose of this letter is to document the employee’s performance issues and to provide them with an opportunity to improve.
In this article, we will share several templates, examples, and samples of Failure To Perform Job Duties Letters. These letters can be used as a starting point for writing your own letter. We will also provide tips on how to write an effective letter that will help you to get the results you want.
Failure to Perform Job Duties Letter
Dear [Recipient Name],
I am writing to address the recent concerns regarding your failure to perform your job duties as [Job Title].
Despite repeated verbal and written reminders, you have consistently failed to meet the expectations outlined in your job description. Specifically, you have:
* Failed to complete assigned tasks on time and to the required standard.
* Missed important deadlines and appointments.
* Demonstrated a lack of attention to detail and accuracy.
* Failed to follow instructions and procedures.
* Engaged in unprofessional conduct, including being disrespectful to colleagues and customers.
Your performance has had a negative impact on the team’s productivity and the company’s reputation. We have provided you with ample opportunities to improve, but you have not shown any significant progress.
Therefore, we have no choice but to issue this formal letter of reprimand. You are hereby placed on a performance improvement plan for a period of [Number] days. During this time, you will be required to:
* Meet with your supervisor regularly to discuss your progress.
* Complete all assigned tasks on time and to the required standard.
* Demonstrate a positive attitude and a willingness to improve.
Failure to meet the expectations outlined in the performance improvement plan will result in further disciplinary action, up to and including termination of employment.
We understand that personal circumstances can sometimes affect job performance. If you are experiencing any difficulties, please do not hesitate to contact your supervisor or HR department for support.
We hope that you will take this opportunity to improve your performance and become a valuable member of the team.
Sincerely,
[Your Name]
How to Write Failure To Perform Job Duties Letter
A failure to perform job duties letter is a formal document that outlines an employee’s failure to meet the expectations of their position. This type of letter is typically used when an employee has been given multiple opportunities to improve their performance but has failed to do so.
When to Write a Failure to Perform Job Duties Letter
There are a number of reasons why you might need to write a failure to perform job duties letter. Some of the most common reasons include:
- The employee has consistently failed to meet the expectations of their position.
- The employee has been given multiple opportunities to improve their performance but has failed to do so.
- The employee’s performance is negatively impacting the team or the company.
What to Include in a Failure to Perform Job Duties Letter
When writing a failure to perform job duties letter, it is important to include the following information:
- A clear statement of the employee’s failure to perform job duties.
- Specific examples of the employee’s performance deficiencies.
- A description of the steps that have been taken to help the employee improve their performance.
- A statement of the consequences of the employee’s continued failure to perform job duties.
How to Write a Failure to Perform Job Duties Letter
When writing a failure to perform job duties letter, it is important to be clear, concise, and professional. The letter should be written in a formal tone and should avoid using personal attacks or accusations.
Here is a sample failure to perform job duties letter:
Dear [Employee Name],
I am writing to you today to inform you that your performance has not met the expectations of your position. Despite being given multiple opportunities to improve your performance, you have failed to do so.
Specifically, you have consistently failed to meet the following expectations:
- Meeting deadlines
- Producing high-quality work
- Working effectively with others
We have provided you with a number of resources to help you improve your performance, including:
- Performance improvement plan
- Coaching and mentoring
- Additional training
Unfortunately, you have not taken advantage of these resources and your performance has not improved.
As a result of your continued failure to perform job duties, we have decided to terminate your employment effective [date].
We wish you all the best in your future endeavors.
Sincerely,
[Your Name]
Conclusion
Writing a failure to perform job duties letter can be a difficult task, but it is important to do so in a clear, concise, and professional manner. By following the tips in this article, you can write a letter that will effectively communicate your concerns to the employee and help to improve their performance.
FAQs about Failure To Perform Job Duties Letter
What is a Failure to Perform Job Duties Letter?
A Failure to Perform Job Duties Letter is a formal document issued by an employer to an employee who has not been meeting the expectations of their job role. It outlines the specific areas where the employee is not performing as required and provides them with a timeline to improve their performance.
When should a Failure to Perform Job Duties Letter be issued?
A Failure to Perform Job Duties Letter should be issued when an employee has consistently failed to meet the expectations of their job role, despite verbal and informal attempts to address the issue. It should be used as a formal step before taking more serious disciplinary action, such as suspension or termination.
What should be included in a Failure to Perform Job Duties Letter?
A Failure to Perform Job Duties Letter should include the following information:
- A clear statement of the specific areas where the employee is not performing as required
- Specific examples of the employee’s performance issues
- A timeline for the employee to improve their performance
- The consequences of failing to improve performance within the specified timeline
How should a Failure to Perform Job Duties Letter be delivered?
A Failure to Perform Job Duties Letter should be delivered to the employee in person, with a witness present. The employee should be given the opportunity to read and understand the letter, and to ask any questions they may have.
What are the potential consequences of receiving a Failure to Perform Job Duties Letter?
The potential consequences of receiving a Failure to Perform Job Duties Letter can vary depending on the severity of the performance issues and the company’s policies. However, common consequences include:
- Suspension
- Termination
- Demotion
- Loss of pay or benefits