Dental practice transition letters are letters that are sent to patients when there is a change in the ownership or management of a dental practice. The purpose of these letters is to inform patients of the transition and to provide them with information about the new owner or management team.
In this article, we will share some templates, examples, and samples of dental practice transition letters to patients. These letters can be used as a starting point for writing your own letter.
These samples are designed to make it easy for you to write a letter that is informative and professional. They can be customized to fit the specific needs of your practice.
Dental Practice Transition Letter To Patients
Dear Valued Patient,
I hope this letter finds you well. I am writing to inform you of an upcoming transition in our dental practice.
After many years of providing dental care to our community, I have decided to retire from practice. I have carefully selected Dr. [New Dentist’s Name] to take over my practice. Dr. [New Dentist’s Name] is a highly skilled and experienced dentist who shares my commitment to providing compassionate and comprehensive dental care.
Dr. [New Dentist’s Name] will begin seeing patients on [Date]. All appointments scheduled after this date will be with Dr. [New Dentist’s Name].
I am confident that Dr. [New Dentist’s Name] will continue to provide you with the same high-quality dental care you have come to expect from our practice. They are committed to maintaining the same level of personalized care and attention to detail that you have experienced with me.
I want to express my sincere gratitude for the trust you have placed in me over the years. It has been a privilege to serve as your dentist. I wish you all the best in your future dental health endeavors.
If you have any questions or concerns, please do not hesitate to contact our office.
Sincerely,
[Your Name]
How to Write a Dental Practice Transition Letter to Patients
When a dental practice transitions to new ownership, it’s important to communicate this change to patients in a clear and informative way. A well-written transition letter can help to reassure patients and maintain their trust in the practice.
1. Start with a Personal Greeting
Begin your letter by addressing patients by name and expressing your appreciation for their continued support. This personal touch will help to establish a connection and make the transition feel more seamless.
2. Explain the Transition
Clearly state that the practice is transitioning to new ownership and provide the name of the new owner. Briefly explain the reasons for the transition, such as retirement or a change in practice focus.
3. Introduce the New Owner
Provide a brief biography of the new owner, highlighting their experience and qualifications. This will help patients to feel confident in the new leadership.
4. Assure Continuity of Care
Emphasize that the transition will not affect the quality of care patients receive. Assure them that their dental records will be transferred securely and that the same team of dental professionals will continue to provide their care.
5. Address Patient Concerns
Anticipate any concerns patients may have and address them directly. For example, you could mention that the practice will continue to accept the same insurance plans and that fees will not change.
6. Provide Contact Information
Include the new owner’s contact information, including their phone number, email address, and website. This will allow patients to reach out with any questions or concerns.
7. Express Gratitude and Request Support
Thank patients for their understanding and support during the transition. Request their continued patronage and encourage them to schedule their next appointments.
FAQs about Dental Practice Transition Letter To Patients
What is a dental practice transition letter to patients?
A dental practice transition letter to patients is a letter that is sent to patients when a dental practice is being sold or transferred to a new owner. The letter typically introduces the new owner and explains the changes that will be taking place at the practice.
What should be included in a dental practice transition letter to patients?
A dental practice transition letter to patients should include the following information:
- The name of the new owner
- The date of the transition
- Any changes that will be taking place at the practice
- Contact information for the new owner
How should a dental practice transition letter to patients be written?
A dental practice transition letter to patients should be written in a clear and concise manner. It should be easy for patients to understand and should not contain any jargon or technical terms.
When should a dental practice transition letter to patients be sent?
A dental practice transition letter to patients should be sent at least two weeks before the date of the transition. This will give patients time to adjust to the changes and to ask any questions they may have.
What are some tips for writing a dental practice transition letter to patients?
Here are some tips for writing a dental practice transition letter to patients:
- Keep it brief and to the point.
- Use clear and concise language.
- Be positive and upbeat.
- Proofread your letter carefully before sending it out.