An Attempt to Contact Patient Letter is a formal letter sent by a healthcare provider to a patient who has missed an appointment or failed to respond to previous attempts at communication. The purpose of this letter is to document the provider’s efforts to reach the patient and to provide them with an opportunity to reschedule their appointment or address any concerns.
In this article, we will share several templates, examples, and samples of Attempt to Contact Patient Letters. These templates are designed to make it easy for healthcare providers to create professional and effective letters that meet their specific needs.
Attempt to Contact Patient Letter
Dear [Patient Name],
I hope this letter finds you well. I am writing to follow up on our previous attempts to contact you regarding your recent medical appointment.
We understand that you may have been busy or unable to attend your scheduled appointment. However, it is important for you to receive the necessary medical care to maintain your health and well-being.
We have tried reaching you by phone and email several times but have not been able to connect with you. We would like to reschedule your appointment as soon as possible.
Please contact our office at your earliest convenience to schedule a new appointment. You can reach us by phone at [Phone Number] or by email at [Email Address].
We are committed to providing you with the best possible care. We look forward to hearing from you soon.
Sincerely,
[Your Name]
How to Write Attempt To Contact Patient Letter
1. Use a professional tone
The tone of your letter should be professional and respectful. Avoid using slang or overly casual language.
2. State the purpose of the letter
In the first paragraph, state the purpose of the letter. This could be to request a patient’s medical records, to schedule an appointment, or to follow up on a previous communication.
3. Provide the patient’s contact information
In the second paragraph, provide the patient’s contact information. This includes their name, address, phone number, and email address.
4. Explain why you are contacting the patient
In the third paragraph, explain why you are contacting the patient. This could be to request a medical record release, to schedule an appointment, or to follow up on a previous communication.
5. Request a response
In the fourth paragraph, request a response from the patient. This could be a request for a medical record release, an appointment time, or a response to a previous communication.
6. Thank the patient for their time
In the fifth paragraph, thank the patient for their time and consideration.
7. Include a signature
At the end of the letter, include your signature and contact information.
FAQs about Attempt To Contact Patient Letter
What is an attempt to contact patient letter?
An attempt to contact patient letter is a letter sent to a patient who has missed an appointment or has not responded to previous attempts to contact them. The letter typically includes information about the missed appointment, the importance of keeping appointments, and the consequences of missing appointments.
Why do I need to send an attempt to contact patient letter?
Sending an attempt to contact patient letter is important for several reasons. First, it helps to ensure that the patient is aware of the missed appointment and the importance of keeping appointments. Second, it helps to document the practice’s efforts to contact the patient and the patient’s response. Third, it can help to protect the practice from liability in the event that the patient misses a future appointment and claims that they were not properly notified.
What should I include in an attempt to contact patient letter?
An attempt to contact patient letter should include the following information:
- The date of the missed appointment
- The time of the missed appointment
- The reason for the missed appointment (if known)
- The importance of keeping appointments
- The consequences of missing appointments
- The practice’s contact information
How do I send an attempt to contact patient letter?
An attempt to contact patient letter can be sent by mail, email, or fax. The practice should choose the method of delivery that is most likely to reach the patient.
What should I do if the patient does not respond to an attempt to contact patient letter?
If the patient does not respond to an attempt to contact patient letter, the practice should make additional attempts to contact the patient. The practice may also want to consider sending a certified letter or making a phone call to the patient.