A modified duty letter is a formal document that outlines the specific work restrictions and accommodations that an employee must follow while they are recovering from an injury or illness. It is typically issued by a healthcare provider or employer and serves as a legal record of the employee’s limitations and the employer’s obligations.
In this article, we will provide you with several templates, examples, and samples of modified duty letters to employees. These resources will help you create a clear and concise letter that outlines the employee’s restrictions and ensures that both parties are aware of their rights and responsibilities.
Modified Duty Letter to Employee
Dear [Employee Name],
This letter is to inform you that you have been assigned to modified duty effective [start date]. This decision was made in consultation with your healthcare provider and is based on your current medical condition.
During this period, you will be assigned to [list of modified duties]. These duties have been carefully selected to accommodate your physical or mental limitations while still allowing you to contribute to the team.
Your modified duty assignment is expected to last for [duration]. However, this may be subject to change based on your progress and medical clearance.
It is important that you follow all instructions from your healthcare provider and adhere to the limitations of your modified duty assignment. This is essential for your health and well-being, as well as the safety of others.
If you have any questions or concerns regarding your modified duty assignment, please do not hesitate to contact your supervisor or Human Resources.
We understand that this may be a challenging time for you. We are committed to supporting you during this period and will work with you to ensure a smooth transition back to your regular duties when possible.
Sincerely,
[Your Name]
How to Write a Modified Duty Letter to an Employee
A modified duty letter is a formal document that is used to inform an employee that they will be temporarily assigned to a different job or task due to a medical condition or other restriction.
Purpose of a Modified Duty Letter
The purpose of a modified duty letter is to provide the employee with written notice of their modified work assignment and to outline the terms and conditions of the assignment.
Content of a Modified Duty Letter
A modified duty letter should include the following information:
- The employee’s name and job title
- The date of the letter
- A statement that the employee is being assigned to modified duty
- The reason for the modified duty assignment
- The start and end dates of the modified duty assignment
- The specific duties and responsibilities of the modified duty assignment
- Any restrictions or limitations on the employee’s work during the modified duty assignment
- The employee’s signature and date
Sample Modified Duty Letter
The following is a sample modified duty letter:
Dear [Employee Name],
This letter is to inform you that you are being assigned to modified duty effective [start date]. This assignment is due to [reason for modified duty assignment].
During your modified duty assignment, you will be responsible for the following duties:
- [List of duties]
You will be subject to the following restrictions during your modified duty assignment:
- [List of restrictions]
Your modified duty assignment will end on [end date].
If you have any questions about your modified duty assignment, please do not hesitate to contact me.
Sincerely,
[Your Name]
FAQs about Modified Duty Letter To Employee
What is a modified duty letter?
A modified duty letter is a formal document that outlines the changes to an employee’s job duties and responsibilities due to a temporary or permanent medical condition or injury.
When is a modified duty letter used?
A modified duty letter is typically used when an employee is unable to perform their regular job duties due to a medical condition or injury, but is still able to work in a limited capacity.
What should be included in a modified duty letter?
A modified duty letter should include the following information:
- The employee’s name and job title
- The date of the letter
- A description of the employee’s medical condition or injury
- A list of the employee’s modified job duties and responsibilities
- The duration of the modified duty assignment
- Any other relevant information, such as restrictions or accommodations
Who should receive a modified duty letter?
A modified duty letter should be given to the employee, their supervisor, and human resources.
What are the benefits of using a modified duty letter?
Using a modified duty letter can provide several benefits, including:
- It helps to ensure that the employee is able to continue working in a safe and productive manner.
- It helps to protect the employer from liability in the event of an accident or injury.
- It helps to maintain the employee’s morale and sense of purpose.