A Letter Of Closure Of Business To BIR is a formal letter that a business owner must submit to the Bureau of Internal Revenue (BIR) to inform them that they are closing their business. This letter is required by law and must be submitted within 30 days of closing the business.
In this article, we will provide you with templates, examples, and samples of Letter Of Closure Of Business To BIR. These templates and samples will help you write a clear and concise letter that meets all of the BIR’s requirements.
Notice of Business Closure
Dear Bir,
I regret to inform you that I have made the difficult decision to close my business, [Business Name], effective [Date of Closure]. This decision was not made lightly and comes after careful consideration.
Over the past [Number] years, I have had the pleasure of serving your business and establishing a valuable relationship with you. I appreciate the trust you have placed in me and my team.
The closure of my business is due to [Reason for Closure]. I understand that this may cause inconvenience, and I apologize for any disruption it may create.
I am committed to ensuring a smooth transition during this closure. I will fulfill all outstanding orders and provide any necessary support to minimize the impact on your business.
I would like to express my sincere gratitude for your patronage and support over the years. It has been a privilege to work with you.
If you have any questions or require further assistance, please do not hesitate to contact me.
Thank you for your understanding.
Sincerely,
[Your Name]
How to Write a Letter of Closure of Business to BIR
Writing a letter of closure of business to the Bureau of Internal Revenue (BIR) is a crucial step when you decide to cease operations. This letter serves as a formal notification to the BIR that your business will no longer be conducting any taxable activities.
1. Gather Necessary Information
Before you start writing the letter, gather the following information:
- Your business name and BIR registration number
- The date you ceased operations
- The reason for closing your business
2. Use Formal Language
The letter should be written in a formal and professional tone. Use clear and concise language, avoiding slang or jargon.
3. State the Purpose of the Letter
In the first paragraph, clearly state that you are writing to notify the BIR of the closure of your business.
4. Provide Details
In the second paragraph, provide the following details:
- Your business name and BIR registration number
- The date you ceased operations
5. State the Reason for Closure
In the third paragraph, briefly explain the reason for closing your business. This could be due to factors such as financial difficulties, retirement, or relocation.
6. Request Cancellation of Registration
In the fourth paragraph, request the BIR to cancel your business registration. State that you have fulfilled all your tax obligations and have no outstanding liabilities.
7. Provide Contact Information
In the final paragraph, provide your contact information so that the BIR can reach you if they have any questions.
Once you have completed the letter, review it carefully for any errors. Ensure that all the information provided is accurate and complete. Submit the letter to the BIR in person or by mail.
FAQs about Letter Of Closure Of Business To BIR
1. What is a Letter of Closure of Business to BIR?
A Letter of Closure of Business to BIR is a formal document submitted to the Bureau of Internal Revenue (BIR) to inform them of the cessation of business operations. It is required by law for all businesses registered with the BIR.
2. What information should be included in a Letter of Closure of Business to BIR?
The letter should include the following information:
- Name of the business
- BIR Taxpayer Identification Number (TIN)
- Date of cessation of business operations
- Reason for closure
- Contact information for the business owner
3. How do I file a Letter of Closure of Business to BIR?
The letter can be filed in person at any BIR office or through the BIR’s online portal.
4. What are the consequences of not filing a Letter of Closure of Business to BIR?
Failure to file a Letter of Closure of Business to BIR may result in penalties and surcharges.
5. Can I still file a Letter of Closure of Business to BIR even if I have outstanding tax liabilities?
Yes, you can still file a Letter of Closure of Business to BIR even if you have outstanding tax liabilities. However, you will need to make arrangements with the BIR to settle your liabilities before the closure of your business.