Rejection Letter Due To Background Check is a letter sent by an employer to a job applicant to inform them that their application has been rejected due to a failed background check. The purpose of this letter is to provide the applicant with a formal explanation for the rejection and to maintain a professional and respectful tone.
In this article, we will share templates, examples, and samples of Rejection Letter Due To Background Check. These samples are designed to provide you with a starting point for writing your own letter and to help you understand the key elements that should be included.
By using our templates and samples, you can easily create a professional and effective rejection letter that will clearly communicate your decision to the applicant.
Rejection Letter Due to Background Check
Dear [Recipient Name],
Thank you for your interest in the [Position Name] position at [Company Name]. We appreciate you taking the time to apply and share your qualifications with us.
After careful consideration, we have decided to move forward with other candidates whose backgrounds more closely align with the requirements of the role.
While your application was strong, our background check revealed some discrepancies that we are unable to overlook at this time. We understand that this may be disappointing news, and we wish you all the best in your job search.
We appreciate your understanding and wish you success in your future endeavors.
Sincerely,
[Your Name]
How to Write a Rejection Letter Due to Background Check
Writing a rejection letter due to a background check can be a challenging task. You want to be professional and respectful, but you also need to be clear and concise about the reason for the rejection.
1. Start with a Formal Salutation
Begin your letter with a formal salutation, such as “Dear Mr./Ms. Last Name.” If you do not know the recipient’s name, you can use “To Whom It May Concern.”
2. State the Purpose of the Letter
In the first paragraph, state the purpose of the letter. For example, you could write, “I am writing to inform you that we have decided not to move forward with your application for the position of [position name].”
3. Explain the Reason for the Rejection
In the second paragraph, explain the reason for the rejection. Be specific and cite the specific information from the background check that led to the decision. For example, you could write, “Our background check revealed that you have a history of [specific offense].”
4. Express Regret
In the third paragraph, express regret for having to reject the applicant. You could write, “We regret to inform you of this decision. We appreciate your interest in our company and wish you the best in your job search.”
5. Offer an Explanation (Optional)
If you feel it is necessary, you can offer an explanation for the company’s decision. For example, you could write, “Our company has a policy of not hiring individuals with a history of [specific offense].”
6. Close the Letter
Close the letter with a formal closing, such as “Sincerely” or “Respectfully.” You can also include your name and contact information.
7. Proofread Carefully
Before sending the letter, proofread it carefully for any errors in grammar or spelling. You may also want to have someone else review the letter before you send it.
FAQs about Rejection Letter Due To Background Check
What are the reasons for rejection due to a background check?
Rejection due to a background check can occur for various reasons, such as discrepancies in employment history, false or misleading information provided on the application, criminal convictions, or negative references.
How can I dispute a rejection based on a background check?
If you believe there is an error or inaccuracy in the background check report, you can dispute it by contacting the background check company and providing supporting documentation.
What should I do if I am rejected due to a background check?
If you receive a rejection letter due to a background check, it is important to review the report carefully and address any concerns or inaccuracies. You may also consider reaching out to the employer to discuss the situation.
Can I be rehired after being rejected due to a background check?
The possibility of being rehired after being rejected due to a background check depends on the specific circumstances and the company’s policies. In some cases, you may be eligible for rehire after a certain period of time or if you can demonstrate that the issue has been resolved.
What are my rights regarding background checks?
You have certain rights regarding background checks, including the right to receive a copy of the report, the right to dispute inaccurate information, and the right to be notified if an adverse decision is made based on the report.