A “Letter To Airline For Bereavement Fare Request” is a formal request. You write it to an airline. You are asking for a discounted fare. This is due to a death in your family. It’s used when you need to travel quickly. You need to attend a funeral or be with grieving relatives.
This article can help you. We know writing during grief is hard. We offer templates to ease the process. These samples can guide your letter.
We provide examples for your use. Tailor them to your specific needs. Get the help you deserve during this tough time.
Letter To Airline For Bereavement Fare Request
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Airline Name]
[Airline Address]
Subject: Bereavement Fare Request – [Deceased’s Name] – [Your Name] – [Flight Details]
Dear [Airline Name] Bereavement Department,
I am writing to request a bereavement fare for a flight I need to take due to the recent passing of my [Relationship to Deceased], [Deceased’s Name]. [He/She] passed away on [Date of Death].
I need to travel from [Departure City] to [Arrival City] on [Date of Flight] with flight number [Flight Number]. My booking reference, if available, is [Booking Reference].
I understand you require documentation. I can provide a copy of the death certificate or other necessary proof of death upon request.
Please let me know what fare options are available under your bereavement policy and what documentation is required to process my request.
Thank you for your time and consideration during this difficult time.
Sincerely,
[Your Name]
How to Write Letter To Airline For Bereavement Fare Request
Subject Line: Conveying Urgency and Purpose
- Employ a concise and unequivocal subject line.
- Examples: “Bereavement Fare Request – [Deceased’s Last Name] – [Your Last Name]” or “Urgent: Bereavement Travel – [Airline Name] – Booking Reference [If Applicable]”.
- A well-crafted subject line expedites processing.
Salutation: Addressing the Airline Appropriately
- Refrain from using generic greetings.
- Instead, aim for: “Dear [Airline Name] Bereavement Department,” or “To Whom It May Concern,” if a specific department is elusive.
- Maintain a formal tone.
Body Paragraph 1: Establishing the Bereavement
- Clearly state the purpose of your correspondence: requesting a bereavement fare.
- Provide the full name of the deceased and their date of death.
- Articulate your relationship to the deceased (e.g., mother, father, sibling, spouse).
- Example: “I am writing to request a bereavement fare due to the recent passing of my mother, Eleanor Vance, on October 26, 2024.”
Body Paragraph 2: Detailing Travel Necessities
- Specify your intended travel dates and desired destination.
- Include the names of all passengers requiring bereavement fares.
- Mention any existing booking references if you’ve already tentatively booked flights.
- Example: “I require round-trip airfare from New York (JFK) to Los Angeles (LAX) for myself, John Vance, departing on October 28, 2024, and returning on November 2, 2024. I have a tentative booking reference, ABC123, under my name.”
Body Paragraph 3: Substantiating Your Claim
- Indicate the documentation you will provide to substantiate the bereavement.
- Acceptable documentation typically includes a copy of the death certificate or a funeral home statement.
- State your willingness to furnish these documents promptly.
- Example: “I am prepared to furnish a copy of the death certificate as verification of Eleanor Vance’s passing. I can also provide a statement from the funeral home, if required.”
Closing: Expressing Gratitude and Contact Information
- Express your appreciation for their consideration of your request.
- Provide your phone number and email address for expedient communication.
- Use a formal closing, such as “Sincerely,” or “Respectfully,”.
- Example: “Thank you for your time and consideration during this difficult period. I can be reached at (555) 123-4567 or via email at john.vance@email.com. Sincerely, John Vance.”
Postscript (Optional): Reinforcing Urgency
- A postscript can underscore the urgency of your travel needs.
- Example: “P.S. My family is convening in Los Angeles for the funeral service on October 31, 2024, making timely travel arrangements crucial.”
- Use sparingly; avoid redundancy.
Frequently Asked Questions: Bereavement Fare Requests
This section addresses common inquiries regarding bereavement fares offered by airlines. It provides guidance on eligibility, documentation, and the process of requesting these fares.
What is a bereavement fare?
A bereavement fare is a discounted airfare offered by some airlines to individuals traveling due to the imminent death or recent passing of a close family member.
Who qualifies for a bereavement fare?
Eligibility typically extends to immediate family members, such as spouses, parents, children, siblings, and grandparents. Airlines may have specific definitions, so it’s crucial to check their policy.
What documentation is required to request a bereavement fare?
Airlines usually require a copy of the death certificate, a statement from the funeral home, or contact information for the hospital or hospice involved.
How do I request a bereavement fare?
Contact the airline directly through their customer service channels, such as phone or website. Be prepared to provide the necessary documentation and travel details.
Are bereavement fares always the lowest available fare?
No, bereavement fares are not always the cheapest option. It is advisable to compare the bereavement fare with standard fares to ensure you are getting the best price.
Related:
Resignation letter due to rude boss
Resignation letter moving to another state
Resignation letter due to illness of family member
Resignation letter due to study