A “Letter To Airline For Service Dog Travel Request” is a formal notice. It informs an airline about your intent to travel with your service dog. People write this letter to comply with airline policies. They also write it to ensure a smooth travel experience.
Need to write one? We’ve got you covered. This article provides templates and examples. These samples will simplify the process.
We aim to make writing this letter easy. Use our resources to craft your own request. Travel with your service dog without hassle.
Letter To Airline For Service Dog Travel Request
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Airline Name]
[Airline Address]
Subject: Service Dog Travel Request – [Your Name] – Flight [Flight Number]
Dear [Airline Name] Customer Service,
I am writing to request approval to travel with my service dog on flight number [Flight Number] from [Departure City] to [Arrival City] on [Date].
My service dog, [Dog’s Name], is a [Dog’s Breed] and is trained to assist me with [Briefly state disability and tasks dog performs]. [Dog’s Name] is well-behaved and will remain with me throughout the flight.
I have attached copies of [Dog’s Name]’s vaccination records and [Other relevant documentation, e.g., service dog certification, training documentation].
Please let me know what additional documentation or information you require. I can be reached at [Your Phone Number] or [Your Email Address].
Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Write Letter To Airline For Service Dog Travel Request
1. Crafting a Compelling Subject Line
The subject line is your initial foray, so make it count. Be succinct and explicit. Avoid ambiguity. A well-crafted subject line ensures your request doesn’t languish in an overflowing inbox.
- Example: Service Dog Travel Request – [Your Name] – Flight [Flight Number]
- Alternative: Urgent: Service Animal Notification for Flight [Flight Number]
2. The Salutation: A Formal Overture
Begin with a respectful salutation. This sets a professional tone from the get-go. Avoid overly casual greetings.
- Preferred: Dear [Airline Name] Customer Service,
- Acceptable: To Whom It May Concern,
3. Introducing Yourself and Your Service Dog
Clearly state your name, flight details, and the purpose of your letter. Introduce your service dog, mentioning its name and breed. This establishes context and legitimacy.
- “I am writing to formally notify you of my intent to travel with my service dog, [Dog’s Name], a [Dog’s Breed], on flight [Flight Number] from [Departure City] to [Arrival City] on [Date].”
- Include your booking reference or reservation number.
4. Affirming Service Dog Status and Training
Emphasize that your dog is a bona fide service animal, trained to perform specific tasks. Refrain from using terms like “emotional support animal” unless that is, in fact, the case. Be prepared to provide documentation if requested.
- “My service dog, [Dog’s Name], is specifically trained to [briefly describe the task(s) the dog performs to mitigate your disability]. This training adheres to the standards set forth by applicable regulations.”
- “I can provide documentation attesting to [Dog’s Name]’s training and health upon request.”
5. Detailing Compliance with Airline Requirements
Show that you’ve done your homework. Address any specific airline requirements for traveling with service animals. This proactive approach demonstrates diligence and respect for their policies.
- “I am aware of and will comply with all relevant [Airline Name] policies regarding service animals, including any required forms or documentation.”
- “I have ensured that [Dog’s Name] meets all health and vaccination requirements for air travel and can provide proof thereof.”
6. Requesting Confirmation and Clarification
Politely request confirmation of your service dog’s travel arrangements. Inquire about any specific procedures or accommodations you should anticipate. This ensures a smooth and stress-free journey.
- “I would appreciate written confirmation that [Dog’s Name]’s travel arrangements have been noted and approved.”
- “Please advise if there are any specific procedures I should be aware of upon arrival at the airport or during the flight.”
7. Closing with Gratitude and Contact Information
End with a courteous closing, expressing your gratitude for their attention to your request. Provide your contact information for easy follow-up. A professional and appreciative tone leaves a lasting positive impression.
- “Thank you for your time and consideration. I look forward to your prompt response.”
- “You can reach me at [Your Phone Number] or [Your Email Address].”
- Closing: Sincerely, [Your Name]
Frequently Asked Questions: Service Dog Travel Request Letters
This section provides answers to common questions regarding letters for airline travel with service dogs. Understanding the requirements and best practices can streamline the process and ensure a smooth travel experience.
What information should I include in my service dog travel request letter?
Your letter should include your name, flight details (dates, flight numbers, and destinations), a statement confirming your dog is a trained service animal, and a brief description of the tasks your dog performs to mitigate your disability.
How far in advance should I submit my service dog travel request letter?
It is recommended to submit your request at least 48 hours before your scheduled flight. This allows the airline sufficient time to review your documentation and make necessary accommodations.
Do I need to provide any additional documentation with my letter?
Airlines may require a U.S. Department of Transportation (DOT) Service Animal Air Transportation Form attesting to your dog’s health, training, and behavior. Check the specific airline’s policy for required documentation.
What if my service dog travel request is denied?
If your request is denied, inquire about the reason for the denial and ask for clarification on the airline’s policies. You may also consider contacting the DOT for further assistance.
Can the airline deny my service dog’s travel based on breed?
No, airlines cannot deny travel based solely on the breed of your service dog. However, the dog must still meet all other requirements, including proper behavior and documentation.
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